Executive Assistant to Director

About the Role

Position: Executive Assistant to Director

Industry: Logistics / Transport / Supply Chain

Location: Gandhidham, Gujarat

Experience: 3–6 Years (Preferably in Logistics, Transport, CHA, Freight Forwarding, Warehouse, or Supply Chain)

Qualification: Any Graduate (MBA/PGDM preferred)

Salary: ₹25,000 – ₹35,000 (In-hand), depending on experience and competency.

Key Responsibilities

Key Responsibilities

1. Provide executive and administrative support to the Director in day-to-day business operations.
2. Coordinate with internal departments including Transport, Logistics, CHA, Warehouse, Operations, and Finance.
3. Prepare MIS reports, presentations, business correspondence, and meeting minutes.
4. Manage the Director's calendar, appointments, travel plans, and meeting schedules.
5. Follow up with department heads to ensure timely completion of assigned tasks.
6. Analyze operational data and prepare reports for management review.
7. Draft professional emails, letters, and official communications.
8. Coordinate with customers, vendors, transporters, and business partners whenever required.
9. Maintain confidential records, documents, and business files.
10. Assist in project coordination, business planning, and strategic initiatives.
11. Monitor key operational activities and highlight critical issues requiring management attention.

Requirements

Required Skills

1. Experience in the Logistics, Transport, Supply Chain, CHA, or Warehouse industry is mandatory.
2. Excellent communication skills in English and Hindi (Gujarati preferred).
3. Strong proficiency in MS Excel, PowerPoint, Word, and Outlook.
4. Good analytical, organizational, and multitasking abilities.
5. Ability to maintain confidentiality and work independently.
6. Professional attitude with strong follow-up and coordination skills.
7. Knowledge of logistics operations, fleet management, freight movement, or supply chain processes will be an added advantage.

Preferred Candidate Profile

1. Prior experience as an Executive Assistant, Management Coordinator, MIS Executive, or Operations Coordinator in the logistics industry.
2. Smart, proactive, and capable of handling multiple priorities.
3. Comfortable interacting with senior management and external stakeholders.
4. Strong problem-solving and decision-support capabilities.